Events

You can create events on the calendars you own or manage. Calendar enables you to create a one-time or recurring events. For a detailed description of each field, see How Do I Create an Event?

For each event you can specify the following attributes:

• Title: Title to briefly describe the event.

• Calendar: Calendar in which the event is scheduled.

• All Day: Specifies if the event is an all day event.

• Start Time, End Time: Specifies when the event is scheduled to start and end.

• Web Conference: Adds a scheduled web conference to calendar event.

• Location: Specifies the location where the event is being held in the location attribute.

• Description: A description about the event. For example, include the agenda of the event in this text box.

• You can specify if the event is a public or a private. Public events are visible to all users who subscribe to your calendar. You can also specify an option to only display the date and time of the event.

• You can set your availability during the time the event is in schedule. The options are free or busy.

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  Note - Some Convergence deployments are configured such that calendar events configured as busy time automatically change your Instant Messaging status to Do Not Disturb. Ask your administrator if this feature is enabled.

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• Event Type: One or more categories that help classify the event.

• Invitations: Add attendees to your event. Select attendees or groups from any of your address books. Specify individual contacts (by name or email address) or groups. Enter attendee names into the Invitation field or select the address book icon and search your address books.
  The attendees you select appear in a list beneath the Invitation field. You can filter the list. You can mark attendees as optional. By default, attendees are marked as mandatory.

• Check Availability: Enables you to check the availability of your invitees by checking if they are free or busy at the time you want to organize that event.

• Attachments: Adds attachments for your events.

• Recurrence: Specifies the recurrence pattern for your event, if the event you want to create occurs frequently.

• Reminders: Schedules reminders for your events. For example, you can set a reminder that lets you 15 minutes prior to the start of the event. Your invitees (including you) will receive a reminder prior to the event.

This section contains the following topics:

• How Do I Quickly Create an Event?

• How Do I Create an Event?

• How Do I Create an Event from My Email?

• How Do I Schedule an Event in a Time Zone Other Than my Calendar Time Zone?

• How do I Check the Availability of the Participants in my Events?

• How Do I Clone an Event?

• How Do I Edit Events That Are Already Created?

• How Do I Send a Calendar Event through Email?

• How Do I Delete Events?

• How Do I Create a Recurring Event?

• In What Ways Can I Receive Reminders and How Do I Set Them?

• Web Conferencing

• Searching Events or Tasks In My Calendar

• Invitations

• Time Zones